{"id":5428,"date":"2026-03-17T18:09:25","date_gmt":"2026-03-17T18:09:25","guid":{"rendered":"https:\/\/airna.com\/news\/job-post\/administrative-specialist-and-executive-support\/"},"modified":"2026-03-17T18:12:48","modified_gmt":"2026-03-17T18:12:48","slug":"administrative-specialist-and-executive-support","status":"publish","type":"job-post","link":"https:\/\/airna.com\/de\/news\/job-post\/administrative-specialist-and-executive-support\/","title":{"rendered":"Administrative Specialist and Executive Support"},"content":{"rendered":"\n

COMPANY OVERVIEW<\/strong><\/h3>\n\n

AIRNA is a biotechnology company with a mission to be the leading RNA editing company delivering precision therapies to patients with rare and common diseases.<\/p>\n\n

AIRNA is harnessing advances in genetics to develop transformative RNA-editing medicines that improve human health. Our proprietary platform is based on groundbreaking research by pioneers of the field and company co-founders Thorsten Stafforst (University of T\u00fcbingen) and Jin Billy Li (Stanford University) and enables optimal potency, safety, and delivery. AIRNA is advancing a robust pipeline of therapeutic candidates that are designed to provide functional cures for severe or chronic diseases by repairing harmful genetic variants or introducing beneficial variants promote optimal health.<\/p>\n\n

AIRNA has raised $245 million in financing from a world-class syndicate of investors including Arch Venture Partners, Forbion, Venrock Healthcare Capital Partners, RTW Investments, Nextech Invest, and ND Capital. We value teamwork, resilience, excellence, human, and health, and have a diverse team at both our headquarters in Cambridge, MA and our research operations in T\u00fcbingen, Germany. <\/p>\n\n

Die AIRNA Bio Germany GmbH sucht eine\/n hochmotivierte\/n und teamf\u00e4hige\/n Assistent\/in der Gesch\u00e4ftsf\u00fchrung.<\/p>\n\n

JOB DESCRIPTION<\/strong><\/h3>\n\n

The Administrative Specialist & Executive Support role provides high-level administrative, operational, and HR support to the local management team, ensuring the efficient and professional operation of the AIRNA T\u00fcbingen site.<\/p>\n\n

This position serves as a key coordination hub across Germany and the US, supporting leadership in calendar and meeting management, travel logistics, purchasing, reporting, and selected human resources processes.<\/p>\n\n

The successful candidate will bring strong organizational capabilities, discretion, and a proactive mindset to support a fast-growing, international biotech environment.<\/p>\n\n

THE IDEAL CANDIDATE<\/strong><\/h3>\n\n

The ideal candidate is highly organized, detail-oriented, and comfortable managing multiple priorities in a dynamic, fast-paced environment. The individual demonstrates strong communication and stakeholder management skills and builds effective cross-functional relationships across Germany and the US, actively fostering the ONE AIRNA culture. <\/p>\n\n

A high level of professionalism, service orientation, and confidentiality is essential. The candidate thrives in a hands-on role and proactively identifies opportunities to improve administrative and HR workflows. <\/p>\n\n

KEY RESPONSIBILITIES<\/strong><\/h3>\n\n
    \n
  • Executive & Administrative Support to the local leadership team.<\/li>\n\n\n\n
  • Manage complex calendars, schedule meetings, and coordinate logistics across time zones (Germany\/US).<\/li>\n\n\n\n
  • Coordinate domestic and international travel arrangements, including visas where applicable.<\/li>\n\n\n\n
  • Track and manage key organizational data (budgets, travel spend, equipment inventories).<\/li>\n\n\n\n
  • Support internal communication and document management.<\/li>\n\n\n\n
  • Welcome visitors and coordinate onsite meeting logistics.<\/li>\n\n\n\n
  • Office & Operations Coordination.<\/li>\n\n\n\n
  • Organize team events (all-hands meetings, offsites, workshops, celebrations).<\/li>\n\n\n\n
  • Identify and implement process improvements to enhance operational efficiency.<\/li>\n\n\n\n
  • Give support as local HR administrative liaison for the T\u00fcbingen site.<\/li>\n\n\n\n
  • Support onboarding and offboarding processes, including:
    • Maintain and update employee records in compliance with GDPR and company policies.<\/li><\/ul>
      • Administer and support TimeButler time-tracking and absence management.<\/li><\/ul>\n
          \n
        • Coordinate with US HR and external German HR\/payroll providers.<\/li>\n<\/ul>\n<\/li>\n\n\n\n
        • Support recruitment coordination, including:
          • Assist with HR reporting and personnel data tracking.<\/li><\/ul>\n
              \n
            • Support implementation of HR policies, trainings, and employee communications.<\/li>\n<\/ul>\n<\/li>\n\n\n\n
            • Foster and model the ONE AIRNA culture.<\/li>\n\n\n\n
            • Build strong working relationships across functions and geographies.<\/li>\n\n\n\n
            • Perform responsibilities with tact, diplomacy, and high discretion.<\/li>\n<\/ul>\n\n

              PREFERRED EXPERIENCE<\/strong><\/h3>\n\n

              Relevant experience in executive assistance, office management, or HR administration. Experience supporting senior leadership in an international environment. Prior exposure to HR processes in Germany (highly desirable). Experience in a fast-paced biotech or life sciences start-up. Background supporting globally distributed teams (US\/EU). <\/p>\n\n

              QUALIFICATIONS<\/strong><\/h3>\n\n
                \n
              • Bachelor\u2019s degree or equivalent professional experience.<\/li>\n\n\n\n
              • Strong proficiency in Microsoft Office (Outlook, Word, PowerPoint, Excel, SharePoint).<\/li>\n\n\n\n
              • Experience with HRIS and time-tracking systems (TimeButler experience is a plus).<\/li>\n\n\n\n
              • Fluent German and English (written and spoken) strongly preferred.<\/li>\n<\/ul>\n\n

                LOCATION<\/strong><\/h3>\n\n

                T\u00fcbingen, Germany (on-site presence required).<\/p>\n\n

                OUR OFFER<\/strong><\/h3>\n\n
                  \n
                • An exciting role in a high-impact RNA therapeutics environment.<\/li>\n\n\n\n
                • Opportunity to contribute to the development of next-generation medicines.<\/li>\n\n\n\n
                • Work within a fast-growing biotech that values innovation and scientific excellence.<\/li>\n\n\n\n
                • Collaboration with a diverse, international team.<\/li>\n\n\n\n
                • Exposure to cross-Atlantic collaboration (Germany\u2013US).<\/li>\n\n\n\n
                • This role will be offered as a one-year limited contract<\/li>\n<\/ul>\n\n

                  Are you interested?<\/strong><\/h3>\n\n

                  Please forward your application to careers@airna.com<\/strong><\/p>\n","protected":false},"excerpt":{"rendered":"

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